Unsure of your role as the Strata Council Secretary? Here are a few things that you could do:
- The Secretary’s role is to ensure that administrative functions are happening as they should be.
- The secretary would record minutes for any Council meetings or AGM’s, or delegate this task to the management company, and then review/ edit the minutes for accuracy.
- Create a list of “Action” items/ directives from Council meetings
- Ensure that minutes get posted in a timely fashion for owners to review. These could be on a web portal, or in a lobby, elevator, etc.
- Ensure that contracts, depreciation reports, insurance documents, etc. are available, and stored in a safe and accessible place for easy access. This could be on site, or more likely in a digital portal.
- Creating notices for the owners
- Ensuring that owner records are kept up to date
This list is by no means exhaustive, but will give you a few ideas as to what you could expect if you have volunteered for the role of Strata Council Secretary.
If you’re looking for Strata Management advice, please reach out to us here!