Categories: Strata Management

What should be included in the strata council meeting minutes?

This article may be useful for BC Strata Councils, particularly smaller strata corporations who are self- managing their strata property. Very often Strata Councils will hire a professional Strata Management company, but will hold meetings on their own throughout the year to fill in the gaps as well.

So what should you include in your strata meeting minutes?

Basically, the minutes are designed to keep a written record of anything that was discussed or decided upon at the meeting. These minutes are to be distributed within two weeks of the meeting date.

Here is a list of things that we recommend you include in your strata council meeting minutes;

  • Strata corporation number
  • Date, time, and place that the meeting was held
  • Who was present at the meeting, including the strata agent if applicable
  • Adoption of the most recent strata council meeting minutes
  • Review of the most recent financial statements
  • Action items; who agreed to do what, and within what time-frame?
  • Any rules that were voted in
  • Important discussions with Strata Owners
  • Any decisions pertaining to fines, warning letters, etc.
  • Date and time that your next Council meeting will be held
  • Time that the meeting was adjourned

This list is certainly not exhaustive, but will give you a good base for your next Strata Council meeting at the very least.

Looking for some Strata Management advice? Please reach out to our Vancouver Property Management Company and find out how we can help!

Chris Stepchuk

Recent Posts

Fort Park Expands Strata Management Services to Whistler

At Fort Park, we’re excited to share that we’ve added a new strata management account…

23 hours ago

How to deal with a rogue strata council

While we don’t see this too often in professionally managed properties, on rare occasions a…

1 month ago

My Strata Council can’t get along! What should I do???

The majority of Strata Councils in BC function very well as a cohesive group, and…

1 month ago

Level up! Being a new strata manager is just like playing a video game!

How can being a newly licensed Strata Agent be like playing a video game? Unless…

2 months ago

Strata Time Vampire- Don’t become one of them!!!

What exactly IS a strata time vampire…and how do I avoid becoming one of them???…

2 months ago

Strata or Owner? Understanding Where Responsibilities Meet (and Sometimes Clash)

One of the most common frustrations in condo living is not knowing who’s responsible when…

3 months ago